Congratulations on your new employee! 
This information will help guide you through the on-boarding process as the supervisor. MU strives to create a positive working experience where faculty and staff are informed and engaged and have strong working relationships with their manager/supervisor and employees. We feel that to have this positive experience, a successful on-boarding experience is essential.
Marshall needs to ensure new hires feel welcome, appreciated, and are able to develop a sense of purpose and belonging within the university and community. What’s at stake? According to Gallup, only 12% of US employees say their organization does a good job at onboarding.
- Communicate with New Employee.
- If there is an extended time period between the offer and the start date, stay in communication with your employee.
- Send an informal announcement (ex. Email) to your department about their new team member and their background.
- Have a Training Plan – Allow yourself time to create this. Things to consider:
- Who will be training your new employee for their new role?
- If you don’t have a training manual for the position, create a plan of what you want to cover with your new hire in an order that makes sense. Recommend a weekly training plan for the first 1 to two months as applicable.
- Create as many prepared documents/handouts as possible so that the new hire doesn’t spend valuable training time trying to take notes on everything – so they can follow along with your training & have something to refer back to.
- Shortly before the start date (Recommend one week prior to start date), notify your employee of the following:
- Date and time to arrive the first day
- Where to report and who to report to
- Shift/schedule details (shift hours, how long for lunch, etc)
- Their work address and phone number
- Parking information
- Expectations for the first few days on the job
- What to bring with them day one (check back with the department)
- What to wear
- Mentor or “Buddy”
- CHOOSE WISELY! Select a member from your department/college to be a mentor or buddy for your new hire – This should be a team member that is a good performer/strong work ethic with a positive attitude, that models how to conduct themselves. Show them around Dept/building(s); lunch/break rooms; how to order supplies; Make introductions to the team and who does what and what each person is responsible for. Show them how to get logged onto their computer and review DB’s they will use (TCP; MyMUetc.) Review Job duties/responsibilities; Policies, attendance, dress code for the dept., etc – and answer general questions they may have.
- Set up new Employee’s Workstation (if applicable).
- This can include a desk and/or computer. Provide your employee with an office that is in “move-in” condition.
- For workstation setup (computer) the policy is that the computer belongs to a position number and not a person. If the employee is replacing a previous employee, they will use the previous employees machine. If it is a new position to the university, the supervisor needs to submit a computer request form. computer.
- In order to get everything set up and ready for your employee, the department/supervisor will need to create an IT support ticket. They can do this by calling the service desk at 63200 or emailing the service desk.
- Set up phone
- Have office keys ready
- Make sure necessary office supplies are available, and where they are kept and how to order
- Order business cards if necessary/possible.
- Make sure your new employee is added to departmental/college email lists
- This can include a desk and/or computer. Provide your employee with an office that is in “move-in” condition.
- Time and Leave Reporting.
- Verify that your new employee has been set up in both Banner and TCP. If the PAR has not been completely processed, the employee will not be able to clock in-and out (if required).
- If you will be approving leave/time for your new employee, you will need to request approve access for TCP by filling out the request form. If you have questions, or need additional assistance, contact tcp@marshall.edu
- Meet with your Employee.
- Set aside time in your calendar to meet with your new employee the first few days and weeks.
- Meet to discuss the job description, performance expectations, time and leave, etc and begin training
- Create/Consider a Schedule for New Employee during the First-Week to include.
- The schedule should include time with others, down time, and time on their own to read appropriate material for the department/college such as:
- One-on-one or small group meetings with other team members. During these meetings,
co-workers can discuss their duties and how they interact with the new employee. - Show new employee around campus.
- One-on-one or small group meetings with other team members. During these meetings,
- The schedule should include time with others, down time, and time on their own to read appropriate material for the department/college such as:
- Update your Employees Work Information in Banner
- If your employees departmental information (work address, phone number) was not given to them before their first day, please update their information in Banner by completing the Employee Data Corrections Form.
- Emergency Contacts.
- Determine your new employees emergency contact information
- Performance Assessments (if applicable).
- Discuss the employees performance assessments
- For Staff, the evaluation periods are 3 month, 6 month, and yearly
- For Faculty, check with Academic Affairs at academic-affairs@marshall.edu
- Discuss the employees performance assessments
- Discuss Employment Type with New Employee.
- There are different employment types at MU which include:
- Classified-Exempt
- Classified Non-Exempt
- Classified Temporary
- Non-Classified
- Faculty
- There are different employment types at MU which include:
- Safety Plan.
- Discuss departmental safety plans, emergency evacuations, and campus closure procedures